Attendee FAQ and Guidelines

The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund.

Our code of conduct can be reviewed here: https://odsc.com/code-of-conduct.

Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.

Mute cell phones during all events.

No recruitment or solicitation unless you are with a sanctioned sponsor.

In consideration of fellow attendees, no food is allowed in the meeting rooms.

Wifi is available but not for streaming or heavy DL. Respect others.No multiple device connection please.

There is no official dress code. Shirts and shoes are required at all times.

It is highly recommended to dress professionally if you are planning to attend our Accelerate Ai Summit or the Career Fair.

There is no official coat check or storage at the Boston Convention & Exhibition Center. We encourage you to leave your luggage at your hotel. If you need to bring your luggage with you on May 4th, you may leave it in Room 203. Please note that you are leaving your luggage in an unattended area and you bear full responsibility for any lost, damaged or stolen items. ODSC will not be responsible for any lost, damaged or stolen items.

Laptops are not required to participate but many sessions will include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged.

Over 110 sessions will be recorded during the event.

Please allow 4 weeks for preparation and production. Instructions on accessing these recordings will be sent via email.

We have asked each speaker to share their presentations with us, so that we may share them with you. Most will, but some will not. Slides will be available within 2 weeks following the conclusion of the event here.

We understand that knowing whether the slides will be available affects your decision to take notes and pictures during a session. At the start of each session, there will be a notice about whether the slides will be available for sharing. Therefore, please do not take up valuable Q&A time or swarm the speaker afterwards to ask about slide sharing.

Many sessions will be recorded and published. Please refrain from personal recording as speakers may want to edit the recording before release.

The speaker will have a hard-stop at five minutes prior to the start of the next session. They may or may not allocate time for Q&A during their session.

When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive for personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.

All sessions are first come, first served basis. Plan your attendance accordingly. We apologize in advance if space is not available at your event of choice.

Registering for a session in the “my schedule” portion of the app is for personal planning, it does NOT guarantee a seat in any room. Be advised that it is strongly recommend you arrive early to sessions in order to get a seat.

Bring fully-charged laptops. We will have charge points available, including phone chargers, but they may not be accessible at all seats.

IMPORTANT: All sessions prerequisites on the APP can be found here. Please note, check the App for last minute changes. Training sessions materials will be sent directly to training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.

Please note the trainings session will start on time and late attendees may not be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors.The morning sessions start at 9AM and the afternoon sessions at 2PM. There is a first come, first serve basis policy in each room, unless you have a VIP event pass. There will be five VIP reserved seats in each training session.

ODSC staff will be wearing recognizable lanyards, if you need immediate assistance there will always be a staff member at the registration table. Event volunteers will be wearing red ODSC t-shirts. Please go to them with any questions.

There will be both Sponsor and Community Tables outside the meeting rooms to ensure plenty of time to interact and learn more about these organizations.

Free wifi is available: Sign in BCEC as “guest”.

Registration begins at 7.30 AM each day.

All attendees must check in at registration in order to pick up their conference badge. You do NOT need to print your eventbrite registration.

Please leave yourself extra time as we will be very busy and are expecting over 4000 people to be checking in at this time. To ensure you do not miss your first session arrive early to collect your badge and be prepared to wait in line for your badge. Average wait time can be expected to be up to 45 minutes on the first day of the conference, May 1st and May 3rd.

Please keep your badge on you at all times during the conference. While you do not need to recheck in each day you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.

Replacement badges will be available and will be $10.

Follow the link for Boston Convention & Exhibition Center – Map and directions: https://www.signatureboston.com/attend/maps-and-directions

1) The networking reception sponsored by DataRobot will take place in the on May 3rd from 6:00-8:00pm. Drinks and hors d’oeuvres will be provided.
2) Don’t miss the Karaoke in room RM: 212 during the reception.

1) Lunch will be available to purchase in the Food Court, Level 1.
2) VIP lunch will be provided by ODSC.

1) Coffee and pastries will be provided at 10:20 am and 3.30 pm everyday along the Southwest and Northwest Pre-function corridors.
2) There will not be coffee prior to the start of the sessions on any day.

Badge pick up will be in the NW Corner Pre Function, Level 2, Boston Convention & Exhibition Center, 415 Summer St, Boston, MA 02210 between 6-8pm.

Ticket types:
April 30th: Training, Accelerate AI, Business , Platinum, VIP PASSES
May 1st: Training, Accelerate AI, Silver, Gold, Business, Platinum, VIP, Sponsor PASSES
May 2nd: Silver, Gold, Business, Platinum, VIP, Sponsor PASSES

We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC East. However, the schedule is subject to change. Be sure to check the current version of the ODSC App on Web, Android Play Store or iOS App Store. Please download the ODSC App before you arrive at the venue. If you have not received an invitation to download the app please search your inbox, then contact info@odsc.com. Any last minutes changes will be updated live on the app so please refer to this first during the event.

The schedule will also be displayed on TVs throughout the venue.

To stay connected, you may find us using @ODSC and #ODSC.
We are active on many social media platforms:

Twitter: https://twitter.com/ODSC
Facebook: http://bit.ly/odsc-fb
LinkedIn: Open Data Science Conference group at: http://bit.ly/ODSC-LinkedIn
Google+: http://bit.ly/ODSC-GooglePlus

Be sure to use hashtag #ODSC on all of your Facebook, Instagram and Twitter posts throughout the conference for a chance to win a FREE GOOGLE HOME or FREE TICKET to an upcoming ODSC event! A total of 5 winners will be selected during the conference.

At this time conference rate hotel rooms have sold out.