WHAT TO EXPECT

ODSC West 2021 will be more inclusive than ever — from in-person sessions to digital experiences available for everyone, from anywhere. Get ready for the first-ever hybrid ODSC. Combining small immersive in-person experiences with innovative and insightful digital ones — it’s going to be one fantastic event to reconnect, all done with your safety in mind.

Please review the following guidelines on what to expect at ODSC West 2021

In-Person and Virtual

In-Person

Limited Attendance

To accommodate social distancing, our in-person event will be limited to a maximum of 850 training and other attendees per day.  If you wish to attend in person we recommend you purchase your place early as passes will be limited.

Safety First

Our in-person event will be primarily restricted to those attendees showing proof of vaccination.  Attendees will need to show proof of vaccination at registration.  Alternatively, attendees may provide a negative COVID-19 test at registration and will be advised to wear a mask while indoors per CDC guidance.  In addition, if you are experiencing any of the symptoms identified in the symptoms section below you should not attend in person. We encourage those who cannot meet this criterion to consider our Virtual attendance  Additional precautions are listed in the In-Person SAFETY MEASURES section below.

Switching to Virtual

if you wish to switch to a virtual pass at any time we will gladly accommodate your request. Any price difference will be refunded.  Please email info@odsc.com

Virtual

Dedicated Virtual Tracks

Unlike other hybrid events taking place in 2021 ODSC West will have a dedicated virtual program versus a purely Livestream program. Many of our training and talk tracks, including our kickstart Bootcamp tracks, will have dedicated virtual sessions.  You will also get to avail yourself of the best of our in-person sessions via Livestream.

Switching to In-Person

if you wish to switch your virtual pass at any time to in-person we will gladly accommodate your request subject to availability. Additionally, in-person passes are limited by pass type. Depending on pass type you may be issued a refund or may need to pay the additional price difference of a chosen pass  Please email info@odsc.com

In-Person Safety Measures

To minimize the risk to our attendees, speakers and staff, we will be implementing the following safety measures during the conference.

  • Cleaning requirements: The venue has extensive cleaning protocols in place. You can read more about the details here. 
  • Lunch and Networking Areas: Everyone is required to wear a mask in common areas ​​unless seated at the table or while drinking/eating.
  • Disinfecting stations: Disinfecting stations (either hand-washing or hand-sanitizing stations) will be available throughout the venue – at entrance and exit points, as well as at tables and common areas. You will also be given a small personal hand sanitizer and face masks at the Registration desk. 
  • Seating: ODSC will have seating arranged based on all current restrictions. Please note that all sessions are first come first served, and no extra seating will be available. You will not be able to sit on the floor or stand at the back. 
  • All attendees will be required to wear a mask in common areas.

Symptons

We are continually reviewing guidelines for safety measures from the Centers for Disease Control and Prevention, as well as federal, state, and local guidelines. In the event of changes to these guidelines, ODSC will adapt event plans accordingly and share any updates with you. 

Individuals (including staff, speakers, and attendees) should not attend an in-person event if they—or anyone in their household—are displaying any of the following symptoms:

  • Fever (100.4F or higher)
  • Cough
  • Shortness of breath or difficulty breathing
  • Diarrhoea
  • Chills
  • Repeated shaking with chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste or smell

If you are experiencing any of the above symptoms you will be asked to leave the venue. However, you will still have access to all virtual content and conference recordings. 

Code of Conduct

Code of Conduct

Help us ensure everyone has a pleasant conference experience.

Code of conduct for Open Data Science Conference (referred as ODSC)

This code of conduct is based on the Citizen Code of Conduct. By attending an ODSC conference, meetup, Workshop, Boot camp or any other event including as a speaker, sponsor, volunteer, or attendee, you agree to abide by this code of conduct, and cooperate with organizers who enforce it.

Short version

“ODSC is dedicated to providing a harassment-free experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any venue, including talks. Participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers.”

In-Person COVID-19 Safety Measures

To ensure the health and safety of our attendees, instructors, and staff, venue staff will enforce safety measures as required by local, state, federal, and CDC guidelines. Attendees who fail to follow venue staff safety recommendations as specified in the “What to Expect” guide will be required to leave the venue. No refunds will be issued.

Long Version
Unacceptable Behavior

The following behaviors are considered harassment and are unacceptable within our community:

  • Violence, threats of violence or violent language directed against another person.
  • Sexist, racist, homophobic, transphobic, ableist or otherwise discriminatory jokes and language.
  • Posting or displaying sexually explicit or violent material.
  • Posting or threatening to post other people’s personally identifying information (“doxing”).
  • Personal insults, particularly those related to gender, sexual orientation, race, religion, or disability.
  • Inappropriate photography or recording.
  • Inappropriate physical contact; you should have someone’s consent before touching them.
  • Unwelcome sexual attention. This includes, sexualized comments or jokes; inappropriate touching, groping, and unwelcomed sexual advances.
  • Deliberate intimidation, stalking or following (online or in person).
  • Advocating for, or encouraging, any of the above behavior.
  • Sustained disruption of community events, including talks and presentations.
  • No weapons of any kind, alcohol, or drugs are allowed at ODSC venues

-If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified as they’ll be wearing branded t-shirts.

-Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

-We expect participants to follow these rules at conference and workshop venues and conference-related social events.

Contact

If you have any queries, please contact info@odsc.com

Portions of text are derived from the Citizen Code of Conduct, confcodeofconduct.com and Bocoup code of conduct.

Open Data Science

 

 

 

Open Data Science
One Broadway
Cambridge, MA 02142
info@odsc.com

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