Attendees, East 2019 (Boston)

Where can I find/review the schedule?

We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC East. The first schedule for ODSC East 2019 will be available in March 2019. Please see here for updates and links.

I am attending ODSC East 2019, but have certain dietary restrictions…

The venue will provide vegetarian options throughout all days of the conference. For any further inquiries, please email info@odsc.com

I am attending or looking to attend ODSC East 2019. What services are available for individuals with special needs and requests?

Accessibility at the Hynes (conference Venue):
  • At each entrance and throughout the main rotundas, there are elevators and escalators reaching all levels of the facility. This link will bring to you to a floor plan for all 3 levels of the Hynes. Elevators are marked with an E: http://s3.amazonaws.com/signatureboston/documents/Hynes_FloorPlans-Horizontal_All.pdf
  • Restrooms are equipped with accessible stalls.
  • Wheelchair lifts/ramps are available, if needed, in order for speakers/guests to access stage(s).
  • A limited number of wheelchairs can be requested/used by guests in the facility at no charge.
  • If you have any more questions, please contact info@odsc.com

How can I ensure a seat to attend the Training Sessions?

Please note the training session will start on time and late attendees may not be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors. The morning sessions start at 9:00 AM and the afternoon sessions at 2:00 PM. There is a first come, first serve basis policy in each room, unless you have a VIP event pass. There will be eight VIP reserved seats in each training session. Training sessions materials will be sent directly to training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.

Where can I download the ODSC App?

Download  the Conference App to – View Full Schedule – Create personalized Schedule – See full Talk and Speaker details   Download at Google Play Store or iOS App Store or Scan QR Code

I have a conference pass, how can I register for specific sessions?

Once you have registered, no further action is required to register for specific sessions. All sessions will fill up on a first come-first served basis. However, you can take steps in order to ensure that you are on time and in the right place. These steps include picking up your badge earlier during pre-registration, to avoid time at registration. Downloading the ODSC App, will enable you to view all sessions timings and room allocations.

What is the best way to interact with the speaker before and after the session?

The speaker will have a hard-stop at five minutes prior to the start of the next session.  They may or may not allocate time for Q&A during their session. When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive for personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.

What time does registration begin at the event?

  • Registration begins at 7.30 AM April 30th. May 1st and May 2nd.
  • Registration begins at 8.00 AM May 3rd.
  • Please keep your badge on you at all times during the conference. While you do not need to recheck in each day you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.
  • Replacement badges will be available and will be $10.

I have bought a pass to ODSC East, but now am unable to attend. How can I get a refund?

ODSC offers refunds for any reason up to 30 days before the conference. Your refund request must be submitted before Friday, March 29th, 2019, 11:59 PM EDT on Eventbrite and it will be processed within 5-7 days. Please note that processing fees will not be refunded.  There are no exceptions to this policy.

Can I transfer my pass to a colleague because I can’t attend?

Yes, you can transfer your pass to a colleague up to 7 days before the conference. If you would like to do so, please email info@odsc.com with your full name, email and order # along with the recipients' full name, job title, organization and contact email. Your transfer request must be emailed to us before Monday, April 22nd, 2019, 11:59 PM EDT. There are no exceptions to this policy.

I would like to apply for a scholarship for this event…

ODSC offers several different merit-based scholarships. At this time, scholarship applications are currently closed. Please see this space for updates.

I have a sponsor pass, what days can I access the conference?

Generally, sponsor passes are equivalent to gold passes which provide access to the training sessions on May 1st and all sessions May 2-3rd.

Can I upgrade if I want to attend more sessions? If so, how?

At this point, there are no direct upgrades provided. If you would like to attend more sessions than your pass allows, please email info@odsc.com.

I would like to attend ODSC East, but require a visa invitation letter…

Upon request and with a valid pass, ODSC Provides visa Invitation letters for attendees. PLEASE Note that there will be no visa invitation letter issued without ticket purchase confirmation. Please submit your request  HERE.

I would like to attend ODSC East, but need to pay via Purchase Order…

You are able to buy your ticket via Purchase Order (PO). Please submit your request to receive a Purchase Order HERE.

I have attended ODSC in the past and would like to inquire about an Alumni Discount…

Alumni Discounts are currently not available. Please see this space for updates.

When and where is the Accelerate AI Summit?

The summit will be co-located with ODSC East, our signature conference. Location:  Hynes Convention Center 900 Boylston St Boston, MA 02115 Date: April 30th & May 1st Time:  9.30am to 6.00pm

What is the structure of the Accelerate AI Summit?

The summit will be co-located with ODSC East, our signature conference and Startup & Sponsor Showcase Expo. We will have Keynotes, Panels and Networking reception as part of the summit.

What is the General Audience Breakdown & Industry Breakdown at the Accelerate AI Summit?

Experience Breakdown: C suite executives and business professional audience Industry Breakdown:
  • Computer Software/Hardware & Internet
  • Business & Investment
  • Insurance, Hospitals & Wellness
  • Finance and Banking
  • Accounting
  • Retail
  • Healthcare
  • Pharma
  • Government

Do I need to bring a laptop?

Laptops are not required to participate but many sessions will include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged.

Is coffee/tea included within the conference?

Yes, all attendees have access to the coffee breaks held throughout the conference. There will be a total of two coffee breaks each day of the conference.

I am attending and would like to post about ODSC East. What social media tags should I use?

To stay connected, you may find us using @ODSC and #ODSC. We are active on many social media platforms: Twitter: http://bit.ly/ODSC-twitter Facebook: http://bit.ly/ODSC-fb LinkedIn (Open Data Science Community group): http://bit.ly/ODSC-LinkedIn Be sure to use hashtag #ODSCEast on all of your posts throughout the conference.

What is the dress code at ODSC East 2019?

There is no official dress code. Shirts and shoes are required at all times. It is highly recommended to dress professionally if you are planning to attend our Accelerate Ai Summit or the Career Fair.

Exhibitors, East 2019 (Boston)

I am interested in sponsoring this event…

Sponsorship applications are now open for ODSC East 2019. You can find more information here.

I am not sure if my company is already sponsoring. Where can I find this information?

You can find a current list of our conference sponsors here.

I have a sponsor pass, what days can I access the conference?

Generally, sponsor passes are equivalent to gold passes which provide access to the training sessions on May 1st and all sessions May 2-3rd.

General Enquiries

I would like to attend ODSC East, but require a visa invitation letter…

Upon request and with a valid pass, ODSC Provides visa Invitation letters for attendees. PLEASE Note that there will be no visa invitation letter issued without ticket purchase confirmation. Please submit your request  HERE.

I would like to attend ODSC East, but need to pay via Purchase Order…

You are able to buy your ticket via Purchase Order (PO). Please submit your request to receive a Purchase Order HERE.

Hiring, East 2019 (Boston)

I would like some information regarding a presence at the Career Fair and becoming a hiring partner…

You can find information on how to get involved at the ODSC Career Fair here. Please email saman@odsc.com for more information.

I would like to post a position on the ODSC Jobs Board…

The ODSC Jobs Board  is updated daily and is one of our most highly visited sites. Please contact saman@odsc.com to inquire about a(n) job posting.

When is the Career Fair?

The Career Fair will take place within ODSC East, on May 3rd - May 4th. As an attendee of the conference, you do not need to register seperately for the Career Fair. All ODSC East conference passes provide access to the Career Fair. However, we do have registration for candidates that would like to attend the Career Fair only (May 4th). Please see this space for registration links.

Speakers, East 2019 (Boston)

I am interested in speaking at this event…

If you are interested in speaking at ODSC East 2019, please submit a speaking proposal at this link. Please note that once a submission is processed, a representative will be in touch with you within 14 days. If you do not hear within this time, please email info@odsc.com.

I have submitted a speaking proposal for ODSC East, but have not heard back…

Please allow upto 14 days to receive a response regarding your proposal. If it has been more than 14 days, please email tushaar@odsc.com.

I would like to speak at a future ODSC Conference in 2019…

Applications are currently open for ODSC East 2019 only. Please see here for updates.

Volunteers, East 2019 (Boston)

I am interested in volunteering for this event…

Thank you for your interest in volunteering at ODSC East 2019. You can submit your application here. Please allow upto 14 days for an ODSC representative to be in contact with you regarding your application. If you have submitted a volunteer application more than 14 days ago and have not heard back, please email anna.d@odsc.com.

I cannot physically attend ODSC East, but am interested in pre & post conference volunteering….

Thank you for your interest in off-site volunteering. You can apply to volunteer here.

I applied to volunteer at ODSC East, but have not heard back yet…

Please allow upto 14 days to receive a response regarding your volunteer application. If it has been more than 14 days, please email anna.d@odsc.com

I would like to volunteer at a future ODSC conference in 2019…

Volunteer applications are currently open for ODSC East only. Please see this space for updates.
Open Data Science Conference