Attendee Guidelines

Here are some useful resources and guidelines for getting the most out of the East 2022 Conference:

ODSC Virtual Conference Attendee Guide

ODSC In-Person Attendee Guide


In-Person Conference FAQs


Schedule, Sessions & Conference Passes Information

  • Limited Attendance

    To accommodate social distancing, our in-person event will be limited to a maximum of 850 training and other attendees per day.  If you wish to attend in person we recommend you purchase your place early as passes will be limited.

  • Safety First

    COVID Precautions: currently there are no mask or vaccination mandates in Boston, MA. That may change and we encourage the attendees to take these steps to the level that they are comfortable.  In addition, if you are experiencing any of the symptoms identified in the symptoms section below you should not attend in person. We encourage those who cannot meet this criterion to consider our Virtual attendance. Additional precautions are listed in the In-Person SAFETY MEASURES section below.

    Visit our Guide for getting some more information here: https://odsc.com/boston/whattoexpect/ 

  • We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC East here
  • Information on speakers is available on this page.

ODSC Conference:

  • Silver Pass: THIS IS A 2-DAY PASS: (WEDNESDAY-THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, Dinner with DS, and the Networking Reception.
    This pass DOES NOT include access to ODSC Training Sessions.
  • Gold Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, Dinner with DS, and the Networking Reception. On TUESDAY, get access to Breakout Talk Sessions ONLY. This pass DOES NOT include access to ODSC Training Session.
  • Platinum Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to all ODSC sessions Tue-Thur, ODSC Training Sessions, AI Expo, and Demo Talks & Workshops, Meet the Experts, Dinner with DS, and Networking reception
  • Mini-Bootcamp Pass:  THIS IS A 4-DAY PASS: (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription on AI+.
  • VIP Pass:  THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to Kickstart Bootcamp Training Sessions, EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag.

Ai X Business Summit:

  • 3-Day AIx Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDA) Get access to In-person AI Business and Expo hall, Business Keynotes, and Talks about the application of Data Science and AI across all industries with other executives and industry leaders. This pass DOES NOT grant access to ODSC Training Sessions or Workshops.
  • In-person AI Expo Pass:  THIS IS A 2-DAY PASS: (Wednesday&Thursday). Get access to Expo Partners’ In-person Booths, In-person Demo Talks & Tutorials, Main ODSC Keynotes, product demonstrations and materials, and live chats with company representatives. 

Full information is presented here.

  • Yes, you can upgrade your current pass. If you would like to attend more sessions than your pass allows, please email info@odsc.com as soon as possible.

  • Generally, sponsor passes are equivalent to gold passes which provide access to the training sessions from May 9th-11th.

Scholarship passes are not interchangeable and cannot be upgraded.

Yes, you can transfer your pass to a colleague up to 7 days (May 2nd) before the conference. Our support team can transfer your ticket to another person. Please, provide us with the new attendee’s email address, full name, and job title in order to make adjustments. 

Yes, there is a discount for Alumni. Please e-mail info@odsc.com for your dedicated discount.

Scholarship passes are not interchangeable and cannot be upgraded.

  • If you are unable to complete your ticket purchase online using a major credit card, you may request to pay via Purchase Order.  
  • Please submit your request via the Purchase Order request form.

No refunds will be granted for any reason within 30 days of the first day of the event. Transfer requests for the same event can be granted up to 7 days prior to the Event.

Refunds within 60 days of the first day of the event will be granted minus a 50% event administration fee.  Full details of our policy including transfers are available herePlease email info@odsc.com with the details of your request.

 

You can transfer your pass to a colleague until 7 days prior to the conference. Please email info@odsc.com with the details of your request.

The main ODSC networking reception will take place in the Expo Hall (Hall B) on Wednesday, May 10th from 5-7 PM. Drinks and hors-d’oeuvres will be served.

  • Please note: In order to keep ticket costs down, lunch is not included with your ticket, but is available for purchase at the venue and at nearby establishments.
  • Lunch will be available for purchase in Hall C (Expo Hall) on Wed, Thur from 1 – 2 pm and as well there are options in the prudential center which are connected to Hynes Convention Center.
  • Elsewhere inside the venue: Capital Grille
  • Nearby: There are hundreds of dining options available just steps from the Hynes including at the Prudential Center (accessible directly from the Hynes).

Coffee stations will be set up twice daily throughout the Expo Hall (Hall C) at approximately 10:30 am and 1:30 pm. 

The following ticket types provide access to the Ai X Summit:

  • Business 3-Day
  • Gold
  • Silver
  • Platinum
  • Mini-Bootcamp 4-Day
  • VIP
  • The summit is co-located with ODSC East 2023.
  • Location: Hynes Convention Center, 900 Boylston St., Boston, MA, 02115
  • Date: May 9 – May 11
  • Time: Approx. 9:30 AM – 6:00 PM

Getting There

Yes, ODSC has arranged for a discounted room block at some of the Boston hotels. We recommend you book your hotel as soon as possible as rooms within our block fill up quickly.

Current Hotel Deals

Within a three-block walk of the Hynes Convention Center are numerous parking garages totaling over 4,400 spaces. There is limited meter parking available around the Hynes and adjacent streets. Download a PDF guide of nearby garages for a full list of options from Hynes’s website.

Detailed information about transportation options including customised driving directions and an interactive Public Transportation map is available on the Hynes website.

  • Airport Transfers: The Hynes is conveniently located just minutes from Boston’s Logan International Airport. You have many choices for quickly getting to the Hynes after you land, and it’s easy to get back to the airport to catch your flight when it’s time to return home. Modes of transport include the public transit, Back Bay Logan Express, and taxi cabs.
  • Taxi: Taxi cabs can be hailed from the cab stand across the street from the Prudential Center, located just outside of the Boylston Street entrance to the Hynes.
  • Public transportation: The Hynes Convention Center is accessible via several bus routes and is just steps away from four subway stations: Hynes Convention Center, Copley, and Prudential on the Green line and Back Bay on the Orange line.
  • Driving Directions: The Hynes is located right off Interstate 90 and is easily accessible from I-93 and I-95.
  • There are elevators and escalators at each entrance and throughout the main rotunda to reach all levels of the facility. (Venue floor plan)
  • Restrooms are equipped with accessible stalls.
  • Wheelchair lifts/ramps to access stage(s) are available upon request for speakers and/or guests.
  • Please email us at info@odsc.com with any additional questions.

Hynes Convention Center, 900 Boylston St., Boston, MA  02115

Attending Training, Workshops, and Talks Sessions 

  • More than 60 Virtual Talks and Virtual Workshops will be recorded during the event. Please note: In-Person sessions will not be recorded.
  • If your pass includes access to some / all of the recordings, you will receive instructions for accessing them via email following the conference. Important: Please allow 4-6 weeks for preparation and post-production.
  • Following their sessions, most speakers will share their presentations with us, so that we may share them with you.
  • Throughout and following the conference, we will post links to session slides on our website as we receive them. All available slides will be posted within 2 weeks after the conclusion of the event.

Note: Many of the virtual sessions will be recorded (slides and audio) and made available to attendees approximately 4-6 weeks after the event. Please refrain from personal recording as speakers may want to edit the recording before release.

  • Access to all sessions is on a first-come, first served basis.* Once you have registered, no further action is required to register for specific sessions.
  • However, you can take steps in order to ensure that you are on time and in the right place including:
    • Picking up your badge early during pre-registration
    • Arriving early to sessions
    • Using the app to view session times and rooms and receive real-time notification of changes
  • Important note regarding Training Sessions: Training sessions will start on time as scheduled, and late arrivals may not be granted access to the room once the session is in progress. Please plan to arrive early.
  • *A limited number of seats in each session room will be reserved for VIP Pass holders.
  • Session prerequisites and downloads will be published on an ongoing basis as we receive them starting 6 weeks prior to the conference on our website and in the app. Please refer to the app for any last-minute changes.

IMPORTANT: Some software and materials required for sessions (spec. Training sessions) may include sizeable files and take significant time to download. Please do not wait until you are at the conference to review the prerequisites and downloads.

  • Laptops are not required to participate but many sessions will include work-long portions from which attendees will get the most if they have a laptop.
  • Please make sure your laptop is fully charged. We will make extra outlets available in session rooms, but they may not be accessible from all seats.
  • Wireless internet service is available throughout the Venue via the “Hynes Wireless Network”. No password is required. To make sure that everyone can get maximum access, please avoid heavy downloading and/or multiple device connections.
  • The speaker will have a hard-stop at five minutes prior to the start of the next session.  They may or may not allocate time for Q&A during their session.
  • When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive for personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.

Registration & Conference App

Download the ODSC Events app at Google Play Store or iOS App Store to:

  • View the full schedule for ODSC East 2023
  • Bookmark sessions to create a personalized schedule*
  • See complete session and Speaker details
  • Receive real-time schedule updates and notifications

*Please note: Bookmarking or adding sessions to your schedule in the app is intended for planning purposes only, and does NOT reserve or guarantee a seat in any room. Access to all sessions is on a first-come, first-served basis. It is strongly recommended you arrive early to sessions to get a seat.

In addition to using the app, you can explore the speakers, topics, and schedule before arriving to plan out your day and get excited about your time at ODSC East here.

Registration will take place outside Pre-function Hall A on the Plaza Level of the Hynes starting at the following times:

  • Tuesday, May 9 at 7:30 AM
  • Wednesday, May 10 at 7:30 AM
  • Thursday, May 11 at 7:30 AM
  • Please keep your badge with you and visible at all times during the conference. While you do not need to recheck in each day, you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.
  • There will be a $10 charge to replace your badge.

ODSC Conference:

  • Silver Pass: THIS IS A 2-DAY PASS: (WEDNESDAY & THURSDAY). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, Dinner with DS, and the Networking Reception.
    This pass DOES NOT include access to ODSC Training Sessions.
  • Gold Pass: THIS IS A 2-DAY PASS: (Wednesday&Thursday). Get access to ODSC Keynotes & Demo Talks, Workshops and AI Expo Halls, Virtual Sessions, Meet the Experts, Dinner with DS, and the Networking Reception. This pass DOES NOT include access to ODSC Training Session.
  • Platinum Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to all ODSC sessions Tue-Thur, ODSC Training Sessions, AI Expo, Demo Talks & Workshops, Meet the Experts, Dinner with DS, and Networking reception
  • Mini-Bootcamp Pass:  THIS IS A 4-DAY PASS: (MONDAY, TUESDAY, WEDNESDAY & THURSDAY). Get access to EVERYTHING ODSC has to offer. All-Conference recordings PLUS Access to ONE On-demand Pre-conference training. In addition, get access to a 1-year premium subscription to AI+.
  • VIP Pass:  THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to Kickstart Bootcamp Training Sessions, EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag.

Ai X Business Summit:

  • 3-Day Ai X Pass: THIS IS A 3-DAY PASS: Get access to In-person AI Business and Expo hall, Business Keynotes, and Talks about the application of Data Science and AI across all industries with other executives and industry leaders. This pass DOES NOT grant access to ODSC Training Sessions or Workshops.
  • In-person AI Expo Pass:  THIS IS A 2-DAY PASS: (WEDNESDAY & THURSDAY). Get access to Expo Partners’ In-person Booths, In-person Demo Talks & Tutorials, Main ODSC Keynotes, product demonstrations and materials, and live chats with company representatives. 

Full information is presented here.

Other General Questions

If you would like to inquire about guest postings on the opendatascience.com, please contact alex.l@odsc.com.

The Expo&Demo Hall will take place on:

  • Virtually – on Tuesday – Wednesday, May 9th – May 10th at 10:30 AM – 5:00 PM
  • In-person – on Wednesday – Thursday, May 10th – May 11th at 10:00 AM – 5:00 PM

The AI Solution Showcase Expo will take place on:

  • Wednesday, May 10th from 10:30 AM – 6:00 PM
  • Thursday, May 11th from 10:00 AM – 5:00 PM
  • Upon request and with a valid pass, ODSC Provides visa Invitation letters for attendees.
  • After purchasing your ticket, please complete the Visa Invitation Letter Request form.

ODSC staff will be wearing recognisable lanyards.

If you need immediate assistance there will always be a staff member at the Resolution Desk (outside Hall B). Event volunteers will also be available throughout the venue to answer your questions.

  • There is no official dress code. Shirts and shoes are required at all times.
  • It is highly recommended to dress professionally if you are planning to attend our Ai Summit.

If you are interested in participating as a hiring company at ODSC East, please contact hiring@odsc.com.

If you would like to inquire about guest postings on the opendatascience.com, please contact alex.l@odsc.com.

  • If you have applied as a speaker for this event more than 2 weeks ago, and do not know the status of your application, please contact speakers@odsc.com.

No refunds will be granted for any reason within 30 days of the first day of the event. Transfer requests for the same event can be granted up to 7 days prior to the Event.

Refunds within 60 days of the first day of the event will be granted minus a 50% event administration fee.  Full details of our policy including transfers are available herePlease email info@odsc.com with the details of your request.

  • The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund. See the complete ODSC code of conduct here.
  • Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.
  • Please mute cell phones during all sessions and events.
  • No recruitment or solicitation unless you are with a sanctioned sponsor.

Disclaimer: ODSC is not responsible for any valuables that are lost or stolen at any ODSC events. Do not leave valuables in the open such as unguarded locations, meeting rooms between sessions or at the Expo Hall.

During the Conference, use hashtag #ODSCEast on your posts for a chance to win a FREE AMAZON ECHO DOT. (2 winners will be selected during the conference.)

Registration and Logging into the Virtual Conference

  1. You can visit the virtual “Info Desk” for technical support.
  2. Or send message to Support Channel in Virtual Platform Messenger

Or send an email to info@odsc.com

  • Attendees will receive an email with login instructions 5-7 days before the event. We encourage all attendees to log into the platform before the conference starts to make sure you can login. If you have trouble logging in, please email info@odsc.com
  • The conference will start daily at 10 am, Tuesday – Thursday so attendees should be logged into the virtual platform and in their virtual sessions before the session begins.

Attendees will receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure you can login. If you have trouble logging in, please email info@odsc.com

Schedule, Sessions & Conference Passes Information

  • Please visit the Gotowebinar Support page for a complete list of common issues including trouble joining a session, audio trouble, connections, etc
  • If you continue having issues, please visit the Info Desk in the Virtual Conference or email info@odsc.com 

ODSC passes Tue-Thu, May 9th-11th:

  • Virtual Premium Pass – (TUESDAY, WEDNESDAY & THURSDAY). Get access to ODSC Keynotes, Talks, Workshops, Virtual Ai X Business Talks, and Virtual Ai Expo. This pass DOES NOT Include access to ODSC Virtual Training Sessions.
  • Virtual Platinum Pass – (TUESDAY, WEDNESDAY, AND THURSDAY): Get access to a live stream of sessions on, access to breakout talk sessions, keynotes, Virtual Business talks, AI Expo, and Virtual Training & Workshops. Recordings are included.
  • Virtual Mini-Bootcamp Pass – (MONDAY(virtual), TUESDAY, WEDNESDAY & THURSDAY). Get access to ALL Virtual Session on-demand and live training, PLUS 1-Year Ai+ Premium Subscription
  • Virtual Ai Expo Pass – Your Virtual Pass provides you access to the Virtual AI Expo on May 9-10th. This includes access to Expo Partners Virtual Booths, Virtual Demo Talks & Tutorials, Main ODSC Keynotes, product demonstrations and materials, and live chats with company representatives.
    *Please note: This ticket grants access to the Virtual AI Expo only
  • Virtual Free Pass – (WEDNESDAY & THURSDAY) Get access to ODSC Keynotes & Talks, Virtual Accelerate AI Business Summit (Business Talks & Panels on Tue), Virtual AI Expo & Demo Talks (Wed – Thur). Additional access to Virtual events.
  • You can explore the speakers, topics, and schedule before the conference here
  • During the conference, you’ll be able to view the agenda once you have logged into the Virtual Conference platform.

There will be Q&A Channels for all sessions and attendees will be able to ask questions or make comments during and after the session.

Attendees can access the breakout talk sessions from the Virtual Conference lobby in the Virtual Agenda.

Switch tracks by selecting “Agenda” from the main toolbar and selecting a new session to watch

AI Solution Showcase Expo Questions

Visit AI Expo Hall and engage with leading AI solution providers, including Oracle, MathWorks, FoursQuare, Gurobi, Iterative, Neo4j, Intel HP, Microsoft, Red Hat, Dotdata and learn about the products and solutions that will help you automate machine learning, optimize data science costs, extract more value from data, and much more. Some of the technologies to be showcased: Auto ML, Data Labeling, DevOps, DataOps, Deep Learning, Cloud Computing, Image, Voice and Facial Recognition.

Join the most influential Data Science community worldwide.

The AI Solutions Expo will take place on Wednesday, May 10th, and Thursday, May 11th from 10:00 AM to 5:00 PM PDT

You can easily access the expos from anywhere in the Virtual Conference by clicking on the “Career Expo” or “AI Expo Hall” buttons from the blue menu bar at the top (See below)

Please note:

AI Solutions Expo and Solution and Partner Demo Talks are on Wednesday, May 10th, and Thursday, May 11th from 10:00 AM to 5:00 PM PDT.

  • Please find the AI Expo demo talks schedule on our website here.
  • Please find the AI Expo demo talks schedule on the Virtual Conference Platform:

– Enter the platform using your credentials – Visit Expo Hall: either by clicking the relevant Tab in the Menu Bar, or the Expo Hall Entrance. Find Demo Theatre Booths and choose any of them – you will be forwarded to the Demo Talks schedule;

– Enter the platform using your credentials – Click Agenda in Menu bar, In the drop-down list choose Demo Talks.

ODSC will offer a wide variety of networking opportunities:

  • Live Community Chat and Workspace with different channels
  • Introductions; Introduce yourself and let the rest of the attendees know what it is you’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendee’s problems.
  • Hallway Track: General random conversations between attendees + speakers.
  • Virtual Meetups; A channel dedicated for people to connect, make plans for a group call and discuss a specific topic + virtual drinks etc.
  • ODSC Virtual Slack Workspace 
    • The value of the Slack channel is an opportunity to meet people ahead of the event, get to know them. 
    • Create unique channels so you can create a mini community within ODSC. 
  • Virtual Networking Events

Attend Accelerate AI x Summit Business and Innovation on May 10th-11th and better understand exactly how impactful AI solutions can reshape your business; learn how to incorporate AI across the enterprise. More information here.

  • The full AI Solutions Expo exhibitor list is located inside the Virtual AI Expo. To access, please enter the Virtual AI expo.
  • Once inside, the exhibitor list is located in the “Exhibitors Index” box on the lower left side of the screen. 
  • Click on any exhibitor’s name to be brought to their virtual booth to learn more about the company, save handouts and PDFs to your briefcase.

Attendee Guidelines

Here are some useful resources and guidelines for getting the most out of the West 2023 Conference.

In Person Conference FAQs


Schedule, Sessions & Conference Passes Information

  • Limited Attendance

    To accommodate social distancing, our in-person event will be limited to a maximum of 850 training and other attendees per day.  If you wish to attend in person we recommend you purchase your place early as passes will be limited.

  • Safety First

    COVID Precautions: Currently, there are no mask or vaccination mandates in San Francisco, CA. That may change and we encourage the attendees to take these steps to the level that they are comfortable.  In addition, if you are experiencing any of the symptoms identified in the symptoms section below you should not attend in person. We encourage those who cannot meet this criterion to consider our Virtual attendance. Additional precautions are listed in the In-Person SAFETY MEASURES section below.

    Visit our Guide for getting some more information here: https://odsc.com/california/whattoexpect/

  • We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC West here
  • Information on speakers is available on this page.

ODSC passes Tue-Thu, November 16-18th:

Ai X Pass:

THIS IS A 1-DAY PASS: (TUESDAY ONLY). Get access to ODSC Talks, Keynotes on Tuesday ONLY, Career and AI Expo Halls, and the Networking Reception. This pass DOES NOT include access to ODSC Training Session and Workshops.

Silver Pass: 

THIS IS A 2-DAY PASS: (WEDNESDAY – THURSDAY). Get access to ODSC Talks & Tutorials and AI Expo Halls, and the Networking Reception. This pass DOES NOT include access to ODSC Training Session on Tue – Thur or Workshops on Tue.

Gold Pass:

THIS IS A 3-DAY PASS: (TUESDAY-THURSDAY). Get access to ODSC Talks & Tutorials on WEDNESDAY – Thursday PLUS Access to Hands-on Workshops on TUESDAY, & Keynotes, Demo Talks, AI Expo Hall, the Networking Reception, and other extra events. DOES NOT Include access to ODSC Training Sessions.

Platinum Pass: 

THIS IS A 3-DAY PASS: (TUE, WED & THUR). Get access to all ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.

Mini-Bootcamp Pass:

THIS IS A 4-DAY PASS: (MON (virtual), TUE, WED & THUR). Get access to Virtual Bootcamp Fundamentals (Mon), all other ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training. It gives you access to both in-person and virtual conferences.

VIP Pass:

THIS IS A 4-DAY PASS: (MON (virtual), TUE, WED & THUR). Get access to Virtual Mini-Bootcamp Training Sessions on Monday, and EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, and VIP Registration, and receive an exclusive VIP gift bag. It gives you access to both in-person and virtual conferences.

Full information is presented here.

Yes, you can upgrade your pass.

Visit this page to upgrade your In-Person Gold Pass, and this page to upgrade your Platinum Pass.

With regards to Virtual Passes, you may upgrade your Virtual Premium Pass here. Additionally, you can upgrade to Virtual Platinum Pass and get more access here.

If you would like to attend more sessions than your pass allows, please email info@odsc.com as soon as possible.

Generally, sponsor passes are equivalent to gold passes which provide access to the training sessions from November 1st-3rd.

 

  • 2-Days Silver Pass – Talks & Tutorials: THIS IS A 2-DAY PASS: (WED & THUR). Get access to ODSC Talks & Workshops, Keynotes, Demo Talks, AI Expo Hall, the Networking Reception, and other extra events. This pass DOES NOT include access to ODSC Training Sessions. It gives you access to both in-person and virtual conferences.
  • 3-Days Gold Pass – Talks, Tutorials & Workshops: THIS IS A 3-DAY PASS: (TUE, WED, & THUR). Get access to Training Sessions on WEDNESDAY and THURSDAY ONLY, ODSC Talks & Workshops since TUE, Keynotes, Demo Talks, AI Expo Hall, the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
  • 3-Days Platinum Pass – Talk, Workshops & Trainings: THIS IS A 3-DAY PASS: (TUE, WED & THUR). Get access to all ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, the Networking Reception, and other extra events. It gives you access to both in-person and virtual conferences.
  • 4-Days Mini-Bootcamp  – PLUS Pre-Conference Bootcamp: THIS IS A 4-DAY PASS: (MON (virtual), TUE, WED & THUR). Get access to Virtual Bootcamp Fundamentals (Mon), all other ODSC sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training. It gives you access to both in-person and virtual conferences.
  • VIP Pass: THIS IS A 4-DAY PASS: (MON (virtual), TUE, WED & THUR). Get access to Virtual Mini-Bootcamp Training Sessions on Monday, and EVERYTHING ODSC has to offer. In addition, get exclusive access to the Speaker/VIP Lounge, VIP Lunch, VIP Registration, and receive an exclusive VIP gift bag. It gives you access to both in-person and virtual conferences.
  • Business 1-Day Pass: THIS IS A 1-DAY PASS: (TUESDAY). Get access to the Accelerate AI Business and Expo hall, access to Business Networking Reception, Business Keynotes, and Talks about the application of Data Science and AI across all industries with other executives and industry leaders. This pass DOES NOT grant access to ODSC Training Sessions or Workshops.
  • Business 3-Day Pass: THIS IS A 3-DAY PASS: (TUESDAY, WEDNESDAY & THURSDAY). Get access to Business Keynotes and Business Talks on Tuesday,  AI Expo Hall ODSC Talks & Workshops on Wednesday and Thursday. Access to Business Networking Reception.
  • Scholarship passes are not interchangeable and cannot be upgraded.
  • Yes, you can transfer your pass to a colleague up to 7 days (October 24th) before the Conference.
  • Coffee breaks will be available in the Grand Peninsula foyer.
  • Coffee and snacks will be provided at 10.30 am and 3:30 pm Tuesday-Wednesday, and at 10:30 am on Thursday
  • There will be some options for purchase. Lunch will be available on-site, there is also a wide variety of lunches around The Grove and Poolside Pavilion during each full day of the event.
  • Nov 1st – Nov 3rd  – 1.00-2:00pm.

Lunch is not included but is available for purchase at the venue, during the allocated lunch breaks for all attendees.

  • The networking reception will take place in the Grove on Wednesday, November 2nd from 5:00 PM – 7:00 PM. Drinks and hors-d’oeuvres will be provided.

The summit will be co-located with ODSC West our signature conference.

Location:  Hyatt Regency San Francisco Airport, 1333 Bayshore Highway

The summit will be co-located with ODSC West, our signature conference.

Location: Hyatt Regency San Francisco Airport

1333 Old Bayshore Highway, Burlingame, CA, 94010

Date: November 2nd

Time:  9.30am to 6.00pm

Yes, there will be a networking reception on November 2nd, 10:00 – 5:30 pm in the Cypress Room.

The summit will be co-located with ODSC West, our signature conference, and Startup & Sponsor Showcase Expo. We will have Keynotes, Panels, and a Networking reception as part of the summit.

Experience Breakdown: C suite executives and business professional audience Industry Breakdown:

    • Computer Software/Hardware & Internet
    • Business & Investment
    • Insurance, Hospitals & Wellness
    • Finance and Banking
    • Accounting
    • Retail
    • Healthcare
    • Pharma
    • Government

Getting There

Here are several ways you can use to arrive at the venue on time: 

Shuttle Service
Arrivals and departures are a breeze with the complimentary San Francisco airport shuttle. The hotel’s complimentary shuttle runs every 10-15 minutes. From SFO, take your luggage to the Departures Level center island and look for the area marked “Hotel Shuttle.” The shuttle bus is marked “Hyatt Regency and Marriott.” For arrivals and departures between 12:00 a.m. and 4:46 a.m., free shuttles pick up guests every 30 minutes.

Click here to track the Hotel Shuttle’s location!

The shuttle runs 24 hours to and from San Francisco International Airport (SFO).

Public transportation 

Public transportation is everywhere in San Francisco. From the Cable Cars to BART trains, it’s easy to see the sights of the Bay Area via local transit, including the free trolley to downtown Burlingame, and our hotel near SFO with free shuttle service offers access to it all.

To Downtown San Francisco:

Grand Limousine: The exclusive provider for our hotel near San Francisco International Airport; our Guest Service Staff can make arrangements

Bay Area Rapid Transit (BART): Take the Hyatt Shuttle Bus to/from SFO’s International Terminal to connect with BART. The approximate cost from the station to downtown SF is $9.65 one-way

SFO SuperShuttle: Service is offered between SFO and Embarcadero or Union Square. Take the complimentary hotel shuttle to/from SFO to connect with SuperShuttle. $17.00 one-way

Taxi: Service from our hotel to downtown takes approximately 30 minutes, with an approximate cost of $45.00-$55.00 each way

Town Car Service: Service from our hotel to downtown takes approximately 30 minutes, with an estimated cost of $55.00 plus 20% gratuity

SamTrans: Service from Burlingame to San Francisco for $6.00 (adults) and $2.50 (youth and seniors)

Caltrain: Weekday train service between San Francisco and San Jose, with commute-hour service to Gilroy. Weekend service is offered from San Francisco to San Jose. The Caltrain station is 5 minutes from our hotel

To Downtown Burlingame:
Trolley Service: Daily free trolley service is available from our hotel to downtown Burlingame.

Complimentary airport shuttle.

Taxi and town car service.

Local area transit is close.

Parking Validator Instructions for Daily Parking Discount :

  • When entering the car park, pick up a ticket at the entry barrier. 
  • During the conference, at any time, make your way to the pay machines located at the side entrance by the elevator bank on the lobby level or on the Atrium level by the doors to the sky bridge to the parking garage. 
  • Insert ticket and follow instructions. Your ticket will be validated for a reduced rate for self-parking of $36 per day.
  • The pay stations are at both hotel exits on the way to the garage. Guests should pay on their way out to their cars.
  • When exiting the garage insert a validated/paid ticket into the machine the gates will open

Parking Instructions if the guest is staying overnight: the parking charges will be placed on their room. At check-out, they will be charged for the number of cars they parked and with the discount!

  • Conference rates and hotel rooms are currently open. Please see this page for further details.

Yes, there is a coat check at the Hotel.

Attending Training, Workshops, and Talks Sessions 

  • When connecting to wifi at the Hyatt, please select ODSC-West

          Password: odscwest2022

Laptops are required to participate in many sessions because most sessions include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged.

  • We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC West here.
  • All sessions are first come, first served-basis. Plan your attendance accordingly. We apologize in advance if space is not available at your event of choice.
  • Registering for a session in the “my schedule” portion of the app is for personal planning, it does NOT guarantee a seat in any room. Be advised that it is strongly recommended you arrive early to sessions in order to get a seat.
  • Bring fully-charged laptops. We will have charge points available, including phone chargers, but they may not be accessible at all seats.

IMPORTANT: Please check here for the latest prerequisites and downloads. Please note, check the App for last minute changes.

  • Please note the training session will start on time and late attendees may not be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors. The morning sessions start at 9:00 AM and the afternoon sessions at 2:00 PM. 
  • There is a first come, first serve basis policy in each room, unless you have a VIP event pass. There will be eight VIP reserved seats in each training session. Training sessions materials will be sent directly to training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.
  • IMPORTANT: Please check this space for the latest prerequisites and downloads. Please note, check the App for last minute changes. 

Once you have registered, no further action is required to register for specific sessions. All sessions will fill up on a first come-first served basis. However, you can take steps in order to ensure that you are on time and in the right place. These steps include picking up your badge earlier during pre-registration, to avoid time at registration. Downloading the ODSC App will enable you to view all session timings and room allocations.

  • The speaker will have a hard-stop at five minutes prior to the start of the next session.  They may or may not allocate time for Q&A during their session.
  • When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive to the personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.

Currently, the ODSC Conference is a hybrid one: In Person and Virtual which means you will be able to attend virtually. Please note that we will not live-stream any in-person sessions. Only virtual sessions will be recorded.

Registration & Conference App

Download  the Conference App to:
– View Full Schedule
– Create a personalized Schedule
– See full Talk and Speaker details

The ODSC App will be available for download soon at the Google Play Store or iOS App Store.

  • Registration begins at 7:30 AM on Nov 1st, Nov 2nd, and Nov 3rd.
  • Please keep your badge on you at all times during the conference. While you do not need to recheck each day you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.
  • Replacement badges will be available and will be $10.

You may pick up your badge early on October 31st – November 1st at the Hyatt Regency San Francisco Airport 5-7 pm.  Badge pick up will be at the Registration Desk, The Grove 1st Floor Lobby.

  • We have asked each speaker to share their presentations with us, so that we may share them with you. Most will, but some will not. Slides will be available within 2 weeks following the conclusion of the event.
  • We understand that knowing whether the slides will be available affects your decision to take notes and pictures during a session. At the start of each session, there will be a notice about whether the slides will be available for sharing. Therefore, please do not take up valuable Q&A time or swarm the speaker afterwards to ask about slide sharing.

Most sessions will be recorded and published. Please refrain from personal recording as speakers may want to edit the recording before release.

  • Please note that we will not live-stream any in-person sessions. Only virtual sessions will be recorded. If your pass includes access to some / all of the recordings, you will receive instructions for accessing them via email following the conference.

  • Please allow 6-8 weeks for preparation and production. 

We will not live-stream any in-person sessions. Only virtual sessions will be recorded.


Other General Questions

Currently, we are not accepting volunteer applications. Please see this page for more information.

There will be both Sponsor and Community Tables outside the meeting rooms to ensure plenty of time to interact and learn more about these organizations.

The Career Fair will take place November 3rd, 10:0am – 17:00 pm at the Grand Peninsula Foyer. More details here.

Please note that cancellations within 30 days of the event are non-refundable (October 1st).

Cancellations 60 days prior to the will be granted minus an administration fee. Other terms apply as noted in our terms and conditions.  There are no exceptions to this policy.

Yes, there is a discount for Alumni. Please e-mail info@odsc.com for your dedicated discount.

If you applied as a speaker for this event more than 3 weeks ago, and do not know the status of your application, please contact “speakers@odsc.com” 

  • The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without a refund.
  • Our code of conduct can be reviewed here
  • Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.
  • Mute cell phones during all events.
  • No recruitment or solicitation unless you are with a sanctioned sponsor.
  • In consideration of fellow attendees, no food is allowed in the meeting rooms.
  • Wifi is available but not for streaming or heavy DL. Respect others.No multiple device connections, please.

If you are interested in hiring at ODSC West, please contact hiring@odsc.com.

  • There is no official dress code. Shirts and shoes are required at all times.
  • It is highly recommended to dress professionally if you are planning to attend our Ai X Summit or the Career Expo. 

ODSC staff will be wearing recognizable lanyards. If you need immediate assistance there will always be a staff member at the registration table. Event volunteers will be wearing blue t-shirts. Please go to them with any questions.

  1. Never leave valuables in open, unguarded locations such as exhibit halls or meeting rooms between sessions. ODSC cannot be held responsible for any loss or damage.
  2. Don’t be lulled into a false sense of security by the security guards at the venue. Their job is to ensure the safety and legitimacy of attendees, not a guest’s personal belongings.
  3. Ensure all data is backed up to the cloud or to an external hard drive before starting a trip.
  4. Encrypt data so that in the event of theft all sensitive information is safe.
  5. Invest in the affordable gadgets and mobile insurance so devices can be replaced quickly in the event of a loss.

Virtual Conference FAQs


Schedule, Sessions & Conference Passes Information

  • You can explore the speakers, topics, and schedule before the conference here
  • During the conference, you’ll be able to view the agenda once you have logged into the Virtual Conference platform.

ODSC passes Tue-Thu, November 1-3rd

  • Virtual Premium Pass THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE: (TUE, WED & THUR). Get access to ODSC Workshops & Talks, Keynotes, Virtual Ai x Business Talks, Virtual AI Expo & Demo Hall, and other extra events. This pass DOES NOT Include access to ODSC Virtual Training Sessions
  • Virtual Platinum Pass THIS IS A 3-DAY PASS to VIRTUAL CONFERENCE: (TUE, WED & THUR). Get access to ODSC Training Sessions, Workshops & Talks, Keynotes, Virtual Ai x Business Talks, Virtual AI Expo & Demo Hall, and other extra events. In addition to that, get access to ALL Virtual Conference recordings.
  • Virtual Mini-Bootcamp Pass – THIS IS A 4-DAY PASS: (MON, TUE, WED & THUR). Get access to Virtual Bootcamp Fundamentals (Mon), all other ODSC virtual sessions (Training Sessions, ODSC Talks & Workshops, Keynotes, Demo Talks), Virtual AI Expo Hall, and extra events. All Virtual Conference recordings PLUS Access to ONE On-demand Pre-conference Training. In addition, get access to a 1-year Premium Subscription on Ai+ Training.

There will be Q&A Channels for all sessions and attendees will be able to ask questions or make comments.

  • Please visit the Gotowebinar Support page for a complete list of common issues including trouble joining a session, audio trouble, connections, etc.
  • If you continue having issues, please visit the Info Desk in the Virtual Conference or email info@odsc.com 

Attendees can access the breakout talk sessions from the Virtual Conference lobby in the Virtual Agenda.

Switch tracks by selecting “Agenda” from the main toolbar and selecting a new session to watch.


Registration & Logging in to the Virtual Conference

  • Attendees will receive an email with login instructions 5-7 days before the event. We encourage all attendees to log into the platform before the conference starts to make sure they can log in. If you have trouble logging in, please email info@odsc.com
  • The conference will start daily at 10 am, Tuesday – Thursday so attendees should be logged into the virtual platform and in their virtual sessions before the session begins.

Attendees will receive an email with login instructions 5-7 days before the event. Please also check the spam folder. We encourage all attendees to log into the platform before the conference starts to make sure they can log in. If you have trouble logging in, please email info@odsc.com

  1. You can visit the virtual “Info Desk” for technical support.
  2. Or send message to Support Channel in Virtual Platform Messenger

Or send an email to info@odsc.com


Attending AI Solutions Showcase Expo 

You can easily access the expos from anywhere in the Virtual Conference by clicking on the “Career Expo” or “AI Expo Hall” buttons from the blue menu bar at the top (See below)

Please note:

AI Solutions Expo and Solution and Partner Demo Talks are on Tuesday, November 1st and Wednesday, November 2nd from 10:00 AM to 5:00 PM PDT;

AI Career Expo and Career Lab talks are on Thursday, November 3rd from 10:00 AM – 5:00 PM PDT 

The AI Solutions Expo will take place on Tuesday, November 1st and Wednesday, November 2nd from 10:00 AM to 5:00 PM PDT

Visit AI Expo Hall and engage with leading AI solution providers, including Arize AI, Neo4j, S&P Global, Liveramp, Intel
HP, Microsoft, Red Hat, Dotdata and learn about the products and solutions that will help you automate machine learning, optimize data science costs, extract more value from data, and much more. Some of the technologies to be showcased: Auto ML, Data Labeling, DevOps, DataOps, Deep Learning, Cloud Computing, Image, Voice, and Facial Recognition.

Join the most influential Data Science community worldwide.

  • The full AI Solutions Expo exhibitor list is located inside the Virtual AI Expo. To access, please enter the Virtual AI expo.
  • Once inside, the exhibitor list is located in the “Exhibitors Index” box on the lower left side of the screen. 
  • Click on any exhibitor’s name to be brought to their virtual booth to learn more about the company, save handouts and PDFs to your briefcase.

ODSC will offer a wide variety of networking opportunities:

  • Live Community Chat and Workspace with different channels
  • Introductions; Introduce yourself and let the rest of the attendees know what it is you’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendees’ problems.
  • Hallway Track: General random conversations between attendees + speakers.
  • Virtual Meetups; A channel dedicated for people to connect, make plans for a group call, and discuss a specific topic + virtual drinks, etc.
  • ODSC Virtual Slack Workspace 
    • The value of the Slack channel is an opportunity to meet people ahead of the event, and get to know them. 
    • Create unique channels so you can create a mini-community within ODSC. 
  • Please find the AI Expo demo talks schedule on our website here.
  • Please find the AI Expo demo talks schedule on the Virtual Conference Platform:

– Enter the platform using your credentials – Visit Expo Hall: either by clicking the relevant tab in the Menu Bar, or the Expo Hall Entrance. Find Demo Theatre Booths and choose any of them – you will be forwarded to the Demo Talks schedule;

– Enter the platform using your credentials – Click Agenda in the Menu bar, In the drop-down list choose Demo Talks.

Attend Accelerate AI x Summit Business and Innovation on November 1st and better understand exactly how impactful AI solutions can reshape your business; learn how to incorporate AI across the enterprise. More information here.


Attending Career Lab and Expo 

  • Login to the Virtual Conference platform (click here for login instructions
  • From the virtual lobby, you can click on the “Career” or select “Career Expo” from the blue menu bar at the top. 

The AI Career Expo will take place on Thursday, November 3rd, 2022, from 10:00 AM – 5:00 PM.

    • Over 20+ hiring partners will be seeking talented individuals during the AI Career Expo, including Stanley Black & Decker, Aetna, CVS Health, Liberty Mutual, Nielsen, Guidewell, P&G, Verizon, National Grid, The National Geospatial-Intelligence Agency, Nationwide Building Society, Vistaprint, Fifth Third Bank, Bose, Manhattan Associates, eviCore Healthcare, ZS Associates and more. 
    • Actionable advice from expert mentors about the best path to a career in AI.
    • Book a 1:1 session with a recruiter.

    Ideal for job seekers from both the tech and business fields.

  • The full AI Career Expo exhibitor/recruiters list is located inside the Expo/Career Expo. 

All AI Career Expo exhibitors are hiring. However, if any concerns arise, you may check this information on our website.

Please upload your resume here before Career Expo starts. 

If you are facing problems with uploading your CV please perform the following steps here:

ODSC will offer a wide variety of networking opportunities:

    • Live Community Chat with different channels
  • Introductions; Introduce yourself and let the rest of the attendees know what they’re looking for. It’s a space where you can discuss what problems you’re facing or what solutions you potentially have for other attendees’ problems.
  • Hallway Track: 
  • Meetups;

Chat with Companies Recruiters can be via chat box, voice, or video.

Yes, you have access to AI Career Expo & Career Lab talks if you have:

  • Silver Pass
  • Platinum Pass
  • Mini-Bootcamp Pass
  • VIP Pass
  • All Business Passes

The Career Talks will take place in the AI Career Expo Hall.  

Unfortunately, no.

Please note that we will not live-stream any in-person sessions/talks. Only virtual sessions will be recorded.

  • Time: 10 AM – 5 PM EST 
  • You can start chatting in person or by clicking on the company booth you wish to chat with.

Open Data Science

 

 

 

Open Data Science
One Broadway
Cambridge, MA 02142
info@odsc.com

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