Attendee FAQ and Guidelines

As an Accelerate AI attendee, you are invited to attend a special networking reception sponsored by DataRobot in the VIP Lounge, Cognac room 1st floor at 5.45pm-7:00pm. Drinks and hors d’oeuvres will be provided.

We encourage you to leave your luggage at your hotel.

There is a coat check on the 1st floor, Champagne Foyer.

In addition on September 22nd there will be a second coat check for any overflow, as there is limited space for suitcases on the ground floor, Chablis Foyer.

Please check here for the latest prerequisites & download

  • All sessions are first come, first served basis. Plan your attendance accordingly. We apologize in advance if space is not available at your event of choice.
  • Registering for a session in the “my schedule” portion of the app is for personal planning, it does NOT guarantee a seat in any room. Be advised that it is strongly recommended you arrive early to sessions in order to get a seat.
  • Bring fully-charged laptops. We will have charge points available, including phone chargers, but they may not be accessible at all seats.

IMPORTANT: All workhops sessions prerequisites on the can be found here. Please note, check the listing for last minute changes. Workshop & training sessions materials will be sent directly to workshop & training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.

Registration begins at 7.30 AM each day.

You may pick up your badge early on September 18th at the Hotel Novotel London West between 6-8pm. Badge pick up will be in the Chablis foyer, Ground Floor.

Please keep your badge on you at all times during the conference. While you do not need to recheck in each day you will NOT be allowed access to the event if you are not wearing your conference lanyard and badge.

Replacement badges will be available and will be £10.

Hammersmith Tube Station is a 5 minute walk if you take public transport.

Parking is available at the hotel. You will get a ticket on arrival in the car park, pay at the reception desk on departure. The car park is on a first come first served basis.

– £3.50 Per Hour for non-resident

– £1.50 Per Hour for resident (staying in the hotel)

To stay connected, you may find us using @ODSC and #ODSC.
We are active on many social media platforms:

Twitter: https://twitter.com/ODSC
Facebook: http://bit.ly/odsc-fb
LinkedIn: Open Data Science Conference group at: http://bit.ly/ODSC-LinkedIn
Google+: http://bit.ly/ODSC-GooglePlus

 

At this time conference, hotel rooms have sold out.  Please check Booking.com or Kayak.com for nearly available hotels.

The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund.

Our code of conduct can be reviewed here: https://odsc.com/code-of-conduct.

  • The Open Data Science Conference is dedicated to providing a harassment-free experience for everyone. We reserve the right to refuse entry or remove anyone in breach of this code without refund.
  • Our code of conduct can be reviewed here.
  • Please do not conduct any personal recordings. Once we have a speaker’s permission and the presentation is edited, we will then release content to our conference website. You will be removed from the event if you are recording.
  • Mute cell phones during all events.
  • No recruitment or solicitation unless you are with a sanctioned sponsor.
  • In consideration of fellow attendees, no food is allowed in the meeting rooms.
  • Wifi is available but not for streaming or heavy DL. Respect others.No multiple device connections please.

There is no official dress code. Shirts and shoes are required at all times.

It is highly recommended to dress professionally if you are planning to attend our Accelerate Ai Summit or the Job Fair.  

Laptops are not required to participate but many sessions will include work along portions from which attendees will get the most if they have a laptop. Please make sure they are fully charged.

Most talks and workshop sessions will be recorded during the event. Due to the length and nature of training sessions, these are not recorded.

Please allow 4 weeks for preparation and production. Instructions on accessing these recordings will be sent via email.

Slides will be shared here once the speaker makes them available to us or the speaker may choose to put them on their own social media account or SlideShare etc.  However, we ask each speaker to share their presentations with us, so that we may share them with you from a central repository. Most will, but some will not. Slides will be available within 2 weeks following the conclusion of the event here.

We understand that knowing whether the slides will be available affects your decision to take notes and pictures during a session. At the start of each session, there will be a notice about whether the slides will be available for sharing.

Many sessions will be recorded and published. Please refrain from personal recording as speakers may want to edit the recording before release.

Speakers are free to decide when they want to take questions during the session and most do. The speaker will have a hard-stop at five minutes prior to the start of the next session. They may or may not allocate time for Q&A during their session.

When a given session is over, we need to turn the room over for the next session. We will have staff escort the speaker away from the front of the room to an area conducive for personal conversation without impacting the start of the next session. Please feel free to follow the staff and speaker to this area, but do not congregate in the front of the room to ask questions.

Please note the training session will start on time and late attendees may not be able to enter the room once the session is in progress. Please arrive early to ensure you can attend. Entering a session after it has begun may be forbidden at the discretion of the instructors. The morning sessions start at 9 AM and the afternoon sessions at 2 PM. There is a first come, first serve basis policy in each room, unless you have a Diamond event pass. There will be eight Diamond reserved seats in each training session.

IMPORTANT: All training sessions prerequisites on the can be found here. Please note, check the listing for last minute changes. Workshop & training sessions materials will be sent directly to training session ticket holders. It is imperative that attendees attending these sessions look up and/or download the materials provided.

ODSC staff will be wearing recognizable lanyards, if you need immediate assistance there will always be a staff member at the registration table. Event volunteers will be wearing red ODSC t-shirts. Please go to them with any questions.

There will be both Partner and Community Tables outside the meeting rooms to ensure plenty of time to interact and learn more about these organizations.

Free wifi is available:  When connecting to wifi at Novotel select ODSC
Password: ODSC2018

The networking reception sponsored by DataRobot will take place in the Chablis Suite on Friday September 21st  from 5.45pm-8:00pm. Drinks and hors-d’oeuvres will be provided.

Lunch will be available in the Chablis Suite during each full day of the event between 12:30-2:00pm. Vegetarian options will be available.C.

Coffee breaks will be available in the Chablis Suite.

Early morning Coffee will be provided at 7.30am Wednesday-Friday

Early morning Coffee will be provided at 8.00am Saturday

Coffee and snacks will be provided at 10.30am and 3:00 pm Wednesday-Saturday

the sessions on any day.

We encourage you to explore the speakers, topics, and schedule prior to arriving to plan out your day and get excited about your time at ODSC Europe. However, the schedule is subject to change. Be sure to check the current version of the ODSC App on Android Play Store or iOS App Store. Please download the ODSC App before you arrive at the venue. If you have not received an invitation to download the app please search your inbox, then contact info@odsc.com. Any last minutes changes will be updated live on the app so please refer to this first during the event.

The schedule will also be displayed on TVs throughout the venue.

Sessions begin at 9am each day, the doors will open at 7:30am.

ODSC Europe 2018 will be held in London at:

Hotel Novotel London West

1 Shortlands

London W6 8DR

United Kingdom


Open Data Science Conference